Three Ways to Get Paid
The new UCPath system will unify 11 existing Payroll Personnel System (PPS) instances, and is capable of handling the complex UC employee population and changing business needs. When the system goes live this April, UC Davis employees will have a set of powerful new tools and options to view and manage their payroll information.
Learn more about the changes coming to pay and pay processes by clicking to expand the topic.
- General Payroll Information
There will be no changes to pay dates. The first UCPath-generated check will be received on October 1 for employees paid monthly, and October 2 for employees paid bi-weekly.
- Pay Statements Get a New Look & Feel
- Earnings statements will still be available one day before payday at UCPath Online, but they will look different. View a sample pay statement. View a sample pay statement with shift differentials.
- Local Distribution of Paper Paycheck Ends
- When UCPath goes live this spring, paper paychecks will be mailed to your home address on file on payday via the U.S. Postal Service from a processing center in Arizona. Employees are strongly encouraged to sign-up for direct deposit so your pay is in your bank account on payday.
- Personalized Pay Card is Another Pay Option
- Non-represented and certain represented employees can elect to receive their pay via the new UC Pay Card, which acts like a debit card and is accepted anywhere Visa-logo cards are accepted. Learn more about the UC Pay Card. Here's a list of represented employees of who can elect to receive a Pay Card: DX, PA, BX, PX, CX and NX.
- Timekeeping Changes Are Minimal
- The same timekeeping systems will be used after the transition to UCPath (e.g. TRS, ecotime, Kronos, etc.). Over time, paper timesheet users will be migrated to an electronic timekeeping system.
- Credit Union Deductions Will No Longer Be Handled as Payroll Deductions
- The current practice allowed by five Credit Unions (Golden One, Yolo Federal, Schools First CU, USE, and Sacramento CU) for members to have payroll deductions for a specific purpose will end. If you currently have a credit union deduction, Payroll Services will reach out to you to transfer it to direct deposit. This is not the same as a direct deposit into a credit union. If you have your pay direct deposited into a credit union account, you will not be impacted by this change.
- Emergency / Off-Cycle Checks Will Be Replaced
- Emergency Pay Cards will replace off-cycle checks and will be available for local pickup so any pay errors can be resolved quickly. Emergency Pay Cards require a social security number, act like a debit card and are accepted anywhere Visa-logo cards are accepted.
- Calculations and Deductions Standardized Across the UC System
- UCPath uses industry-standard, automated calculations for payroll deductions and withholding, which may result in minor differences in rounding for taxes, voluntary deductions, and Flexible Spending Accounts.
- Employees to Receive Two W-2s for 2019 Earnings
- You will receive two W-2s for 2019 earnings: one for earnings before UCPath goes live (found in At Your Service Online) and one for earning after UCPath goes live (which can be found at UCPath Online). Employees are encouraged to go into UCPath when it launches to ensure election of electronic W-2s is selected. This distribution method choice may not convert.
- Final Pay Modifications
- Separated employees are not guaranteed to receive final pay within 72 hours and may receive it as part of their next regular pay date in their chosen pay method (e.g. direct deposit, paper paycheck, UC Pay Card). Represented employees will receive final pay in accordance with their collective bargaining agreement. Involuntary separations will be handled with care by your local Service Channel.
- Student Employees Cannot Begin Work Before Paperwork is Complete
- Your new hire process must be complete and you must be fully onboarded by your service channel before you start working. If you start before this occurs, you could experience issues with your first paycheck.
- Contact Your Supervisor if You Miss a Timesheet Deadline
- Your supervisor will work with your service channel to determine the next possible pay date. The deadlines for employees to submit their time cards have not changed. However, supervisors and time administrators have new deadlines to approve time cards in time for the UCPath Center to process pay. Check timesheet deadlines for TRS.