Deploy Fluid TAM & Remove Security Customizations

Deploy Fluid TAM & Remove Security Customizations

  • Why are we implementing this project?

  • This project will provide a modernized design with improved functionality for recruitment teams and applicants, reduce customizations and implement a delivered solution. It will also remove security customizations to provide additional flexibility for how applicant details are managed.

    Objectives:

    • Streamline the applicant process with a fluid candidate gateway that leverages activity guides to meet each locations business needs

    • Utilize a new home page and tiles that provide real time information

    • Provide improved approval design for job offers and job openings

    • Enable delivered security options to improve location flexibility for hiring teams to access information
  • How will this impact me?
  • Impact analysis 

Training and Change 

  • What will occur in the Deploy Fluid TAM & Remove Security Customizations

  • Changes Summary:

    • Candidate gateways for external and internal candidates will experience the following changes:

      •  Leverage delivered functionality for Applicant’s to see their application Status.
      •  Guided Process Administrator Text - New text catalog is provided with which a verbiage to guided process can be defined
      •  Site Set up Enhancements - New Functionality Introduced like View jobs for XX days
      •  Delivered Acknowledgment Framework functionality in Recruiting Solutions to provide the ability to define acknowledgement, consent, or agreement in the Registration and Job Application process
      •  Job Posting Details. Functionality Available to Applicants - New enhancement where applicant see job postings after they applied for job
      •  New Applicant Notifications - New notification delivered for applicant including; Registration Acknowledgement  and Unsubmitted Job Application Reminder
      •  Route Response - A functionality introduced to send route response reminder
      •  Employment and Skill Questionnaire- New Functionality Introduced for organization to set up specific questionnaire
      •  Configurable Refer and Email to Friend - we can configure the button/link visibility on careers portal.
      •  Configurable to Break job applications if multiple jobs selected at same time- This allows users who apply for multiple jobs to withdraw from specific jobs and not the whole bulk of jobs.

    • Fluid Approvals Tile will allows for those with the security access to approve, deny, or pushback Job Openings. 

      •   The Classic Approvals pages will still exists and approval on those pages will still be possible after go-live. 

    •  TAM Security Enhancements

      •  Users will have access of jobs based on their department level access along with jobs where they are directly associated or originator of job.

      •  Applicant access for users will be based on the jobs users can access i.e. users can access ONLY applicants who have applied to user’s job opening (where user has access).

      •  With enhanced applicant security at role level, users can be restricted to access applicants for their own job openings only (i.e. where user is part of hiring team or originator of job opening)

      •  ePerformance and TAM Business unit level security is separated now without impacting current state of ePerformance module. ​ePerformance users will see same data as they see currently in production
      •  From a transactional user's point of view - same security provision component/page will be used for multiple BU access to users for TAM and ePerformance both however, technically data is being separated and will be used for respective module.   ​
      •  No change in current process at location. Location security admin will provision TAM security to user as they are provisioning currently.
    • Recruiting Home Page
      •  Recruiting Home Page consists of Custom and delivered Tiles. Tiles will appear to users based on given security Any tiles with navigation collections will show only those collection items where users will have access to component and pages
         

        Recruiting Insight tile provides recruiting analytics works as a dashboard for online reporting/analytics and provides analytics on:

        •  Time to Fill jobs
        •  Job Opening Aging
        •  In Process Applicants
        •  Job Opens/Closed
        •  Applicant Diversity
        •  Application Diversity
        ​
  • What is the timeline?

  • The project kicked off in September 2023 with a targeted go-live in July 2024.

    Discovery Sessions: August 2023
    System Testing: March 2024 – June 2024
    UAT: April 16, 2024 - June 18, 2024
    Go-Live: July 15 2024*

    *Note: dates listed above are subject to change.

  • Training Resources

  • Training Resources are in development and will be released as available. 

    Change Overview Webinar 
    July 5, 2024 9:30 a.m.- 10:30 a.m.
    This webinar will be held via Zoom and will be recorded and posted on the UCPath Transactors Training Page. This webinar is primarily intended for UCPath Transactors to review project changes in the July 2024 Release. 

    Register to Attend