Assessment Rate
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Assessment Rate corrections posted to the General Ledger in August 2021 for the last batch of Direct Retros processed for Fiscal Year 2020-21. These Direct Retros were incorrectly assessed at the Fiscal Year 2021-22 rates.
Corrections were processed in KFS in August 2021 and will appear in FIS DS only, they will not appear in Cognos. Reference JV Doc #62428882 & 62457857 (ANR), 62429311 (MC), GLJV Reference DRRtAdj2 (Campus). Posted 9/13/2021
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CBR for Leave No Pay
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As of 2/1/2022, UCPath will assess CBR on net earnings when a “leave with no pay” earn code, such as LNP, offsets regular pay. This change means that the CBR assessment on CBR-eligible earnings, such as REG will be reduced. This will ensure that funding sources will not be overassessed for CBR costs when “leave with no pay” earn codes are used. Leave with no pay earn codes include L8F, L8P, LNF, LNP, L9F, L9P, LPJ, LVC, LVN, LFN, LPN, L7F, L7P. Posted 2/14/2022 |
Comp Data on MCOP Worksheet
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Starting around June 2021, there were discrepancies in the Funding Entry page and Funding Entry Inquiry page when viewing the Salary Cap/MCOP Funding Worksheet Compensation Data Snapshot. A fix was implemented by the UCPath Center in April 2022. This fix ensures the compensation data is consistent across pages. Posted on 5/5/2022 |
Direct Retros - Double Posting Correction
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A single group of Direct Retros (Salary Cost Transfers) posted twice to the General Ledger, once in September 2021 and again in October 2021.
In FIS DS:
- The September 2021 transactions reference “PT00004867” as the Document Number
- The October 2021 transactions reference the correct individual Direct Retro # as the Document Number
Corrections to reverse the transactions posted in September 2021 have been processed and will appear in the October 2021 accounting period. The reversal transactions were processed in KFS as a GLJV, using the following references:
- Document Number: “RevPT4867”
- Tracking #: “PT4867rv”
- Transaction Description: “Reverse Dup DR Posting PT00004867 Sep21”
Cognos UCP-339 Expense Distribution report does not reflect the duplicate posting, however, the impacted Direct Retros will appear in the “03 (Sep)” Fiscal Month. Posted 10/29/2021
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Direct Retro Zero Rows
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Starting around December 2021, some Direct Retros were appearing with additional rows that had a zero dollar amount. These rows were not editable and preventing users from saving or submitting the Direct Retro. The UCPath Center has implemented a fix at the end of March 2022. With the fix in place, the additional rows do not appear at all, or they appear but are editable with a minus symbol allowing users to delete the row and proceed with completing the transaction. Posted 4/5/2022
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FAU Order of Appearance Change
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On December 12, 2022, UCPath transactional users with access to GL pages will see the Full Accounting Unit (FAU), also referred to as Chart of Accounts (COA), displayed in a different order. No functionality will change; only the order of FAU elements displayed on the screen will change. These changes are being made to align all UC locations on a common chart of accounts and prepare UC Davis for the move to Aggie Enterprise. Refer to the before and after order screenshots here. Posted 12/8/2022 |
HComp Takes
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Update: Since January 2021, some HCOMP Faculty’s vacation, holiday and sick leave taken were charged to the default FAU causing the need for numerous cost transfers. The UCPC has been making incremental improvements with the latest fix implemented at the end of March 2022. These improvements have greatly reduced the number of charges to default, but not eliminated them completely. If you have an HCOMP vacation, holiday or sick taken charged to the default FAU but are unable to distribute the corresponding credit across HSR, HSP, HSN via Direct Retro, please submit the DR number, Employee ID and Employee Record, and pay end date to the Help Desk at ucpath@ucdavis.edu. Originally Posted 9/13/2021. Updated 4/5/2022 |
PUM Upgrade Cutover
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UCPath will undergo an upgrade in December and the system will be unavailable from December 10 - 13.
During this time period, GL users will not have access to UCPath and will not be able to:
- View, create, approve, or deny Funding Entry transactions
- View, create, approve, or deny Direct Retro (Salary Cost Transfers)
The UCPath Center (UCPC) has recommended approving/denying or cancelling, all transactions prior to December 10.
Additionally, once the system is back up, UCPC suggests that users keep a record of their transactions from December 14 - 28 as an extra precaution during the upgrade cutover. This list should be kept internally and can be archived in January. A list of current pending transactions is posted here.
UCPath PUM Upgrade information can be found on the UCPath website. Posted 12/3/2021
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Salary Cap Rate Changes
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Effective February 1, 2022, the United States Agency for Internal Development (USA) salary cap rate will be updated to $187,300 and the Health and Human Services (HHS) salary cap rate, which includes National Institutes of Health (NIH), to $203,700. Posted 1/31/2022 |
Salary Cap Rate Update for Grants and Cooperative Agreements
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Effective January 1, 2023, the salary cap rates for Health and Human Services (HHS), National Institute of Food and Agriculture (NFA), National Institute of Justice (NIJ), National Multiple Sclerosis Society (NMS), United States Agency for International Development (USA), and Alex’s Lemonade Stand Foundation (ALF), have been updated in UCPath.
The salary cap rate updates are the following:
Cap Type
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Cap Type Description
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Cap Rate
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Effective Date
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HHS
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Health and Human Services
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$212,100.00
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1/1/2023 |
NFA
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National Institute of Food and Agriculture
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$183,500.00
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1/1/2023 |
ALF
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Alex’s Lemonade Stand Foundation
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$212,100.00
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1/1/2023 |
USA
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United States Agency for International Development
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$195,000.00
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1/1/2023 |
NIJ
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National Institute of Justice
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$223,310.00
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1/1/2023 |
NMS
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National Multiple Sclerosis Society
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$203,700.00
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1/1/2023 |
Posted 2/2/2023
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Takes in Arrears
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In January 2021, UCPath was updated so that when an employee reports takes in arrears will be charged to the FAU from the performance period. For example, a monthly paid employee’s vacation taken is reported in February for January vacation. The January funding distribution will be used to charge the vacation, not the February funding distribution. Posted 9/13/2021 |
Tracking COVID-19 Costs for UC Davis Medical Center
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COVID-19 will have financial implications for UC Davis Medical Center and we will want to track direct and incremental costs for the organization. The situation for UC Davis Health continues to develop, therefore, these guidelines will be updated and expanded as the response to COVID-19 continues to evolve. Objective: to meet financial reporting requirements related to California Department of Finance, FEMA, 1135 Waiver, CAPH, UCOP and Executive Leadership.
Please see the guidelines here and the instructions on processing Direct Retro cost transfers here. (Note that the guide has revision marks visible to provide visibility into what has changed since initial release.)
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UCPath RPNI (8690) - Duplicate Posting Correction
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In September/October 2020 duplication of RPNI (Object Code 8690) transaction amounts for Direct Retros were received from UCPath and posted to the General Ledger. Corrections to reverse these transactions have been processed and will appear in the November 2021 accounting period.
The transactions were processed in KFS as a GLJV referencing the following information:
Document Number
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Tracking #
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*Transaction Description
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RVDUPRPNI
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200905B2
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BI-WEEKLY PPE 05-SEP-20 DR00000xxxxxx
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RVDUPRPNI
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200919B3
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BI-WEEKLY PPE 19-SEP-20 DR00000xxxxxx
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RVDUPRPNI
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200930M0
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MONTHLY PPE 30-SEP-20 DR00000xxxxxx
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RVDUPRPNI
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201003B1
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BI-WEEKLY PPE 03-OCT-20 DR00000xxxxxx
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RVDUPRPNI
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201017B2
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BI-WEEKLY PPE 17-OCT-20 DR00000xxxxxx
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RVDUPRPNI
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201031M0
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MONTHLY PPE 31-OCT-20 DR00000xxxxxx
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* Note that the Direct Retro # is referenced in the Transaction Description
Cognos UCP-339 Payroll Expense Distribution report will not show the duplicate posting of RPNI as of November 2021. In FIS DS the original transactions appear in FY2021 “03 (Sep)” and “04 (Oct)” Fiscal Month, with the reversal transactions appearing in FY2022 “(05) Nov” Fiscal Month.
A list of transaction lines can be found here. Posted 12/8/2021
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