Tax and Payroll Reminders for the New Year
As we get ready to enter 2024, here are some important reminders and announcements related to your pay, taxes, and benefits — some that may require action. Read closely and mark your calendar for upcoming deadlines.
January 1, 2024: Deadline to opt in to receive an electronic 1095-C form
If you would like to receive your 2023 1095-C form electronically, you must sign up before January 1, 2024. Log in to UCPath online, then select Employee Actions > Income and Taxes > Online 1095-C consent. (Or access the 1095-C consent form directly here after logging in.)
January 12, 2024: Tax information deadline
UCPath will begin to process W-2s in late January. To ensure the information on your W-2 is complete, accurate, and reaches you, please take the following steps by January 12, 2024:
- Opt-in to an electronic W-2. Online W-2s are easy, secure and oh-so-convenient! To sign up, log in to UCPath online, then select Employee Actions > Income and Taxes > Enroll to Receive Online W-2.
- Verify your personal email and home address in UCPath online. Even if you signed up for an electronic W-2, it’s important that UC can reach you.
- Verify your dependents. The Affordable Care Act (ACA) requires UC to make reasonable efforts to obtain social security numbers for employees, their spouses/domestic partners, and dependents. To review or update your dependent information, log in to UCPath, and select Employee Actions > Health and Welfare > Dependent Coverage.
- International workers: Verify your GLACIER account information. International employees may receive a W-2 or 1042-S (Foreign Person's U.S. Source Income Subject to Withholding). To ensure your tax information is sent correctly, verify that your personal email and home addresses match exactly in UCPath online and the GLACIER tax database. You may also opt to have an electronic 1042-S through GLACIER. Learn more about Form 1042-S.
February 15, 2024: Deadline to claim exemption from withholding
The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2024, you must make this choice on UCPath before February 15, 2024.
W-2 statements and 1095-C forms: Important security reminder
UC does not send W-2 or 1095-C statements by email or text. Do not open attachments or click email links that claim to provide access to these tax forms. If you receive an email or text with a link or an attachment to view a W-2 or 1095-C, it is a phishing scam designed to gain your private information.
Federal & State: Earned Income Tax Credit (EITC or EIC)
Per the Earned Income Tax Credit Information Act, UC includes a notice with all W-2 statements notifying employees that they may be eligible for the federal EITC. The EITC helps low to moderate-income workers get a tax break. To qualify, you must meet certain requirements and file a tax return, even if you are not required to file or do not owe any taxes. EITC reduces the amount of tax you owe and may give you a refund. For more information about the federal EITC, reference IRS Notice 797PDF or contact the Internal Revenue Service at (800) 829-3676 or online at irs.gov.
You also may be eligible to receive the California EITC, starting with the 2015 tax year. The California EITC is a refundable state income tax credit for low-income working individuals and their families. It is treated in the same manner as the federal EITC and generally will not be used to determine eligibility for welfare benefits under California law. To claim the California EITC, even if you do not owe California taxes, you must file a California income tax return and complete and attach the California EITC Form (FTB 3514). For information on the availability of the credit, eligibility, how to obtain necessary forms and help filing, contact the Franchise Tax Board at (800) 852-5711 or via ftb.ca.gov.
Have questions or need help?
Log in to UCPath and select Ask UCPath to submit an inquiry. You may also call UCPath at (855) 982‐7284. Associates are available from 8 a.m. to 5 p.m. (PT) Monday through Friday.
¿Tiene preguntas o necesita ayuda?
Inicie una sesión en UCPath y seleccione "Ask UCPath" para enviar su pregunta. También puede llamar a UCPath al (855) 982-7284 de 8 a.m. a 5 p.m. (PT) de lunes a viernes para hablar con un representante. Oprima el 4 en el menú principal para recibir ayuda en español.