Replace PayPath

Replace PayPath

The multi-year Replace PayPath project will provide a modernized solution leveraging new delivered functionality to accurately and reliably process job data information directly in UCPath.

  • Why are we implementing this project?

  • The Replace PayPath project will provide a modernized solution leveraging new delivered functionality to accurately and reliably process job data information directly in UCPath.

    This project will:

    • Improve the accuracy for processing employee job data changes

    • Streamline job data transactions through specific guided processes while mitigating data entry errors
    • Provide reliable and expected results with transaction changes
    • Provide additional reporting and auditing capabilities
    • Utilize new functionality from Oracle to improve the accuracy of employee updates and provide enhanced benefits:
      •  Job Data Modernization (Manage Job tile)
      •  Fluid Position Management
      •  Fluid Approvals

  • How will this impact me?

  • Current PayPath Process Future Processes

    PayPath - Custom creation of Position, Job and Additional Pay

    PayPath is a custom module built for University of California. 

    • Allows only specific active employees to be updated through limited classifications (i.e. excludes CWR’s, SMG’s)
    • Allows updates to be completed for retroactive, current or future dated transactions
    • Allows multiple updates to be completed together in one transaction
    • Allows transactions to route for location approval through a custom workflow
    • Approved transactions apply to UCPath immediately upon approval

    Job Data Modernization (Manage Job Tile)

    Because it’s hard to maintain a completely custom module as other parts of our system are updated and improved, the UCPath Center is adding the Manage Job tile functionality to UCPath for Locations to use.

    • A new user experience has been created for transactors to complete job data changes through a guided process
    • We can use configuration to control if the fields are editable or read only based on the action and action reason code as the transactors enter changes to an employees job record.
    • We will partner with you to define the types of job data transactions that should be defined as well as the configuration and validation that will be needed.

    Fluid Position Management

    • Ability to use an effective sequence on position rows
    • Similar guided process for creating, updating and cloning positions
    • Configurable and enhanced position search options

    Fluid Approvals

    • New HR Administrator approval workflow functionality
    • Modernized view and filter/sort capability for transactions pending approval

Phase 2 - Approvals and Additional Functionality

  • What will occur in Phase 2 of Replace PayPath?
  • Phase 2 of the multi-year, multi-phase Replace PayPath project will:
    • Improve the accuracy for processing additional employee job data changes with approval routing
    • Streamline job data transactions through specific guided processes while mitigating data entry errors through appropriate validations.
    • Provide reliable and expected results with transaction changes
    • Leverage the delivered functionality from the Manage Job tile (Pilot Phase 1) to help transactors process job data information directly in the UCPath system with Fluid approvals
  • What is the timeline of Phase 2?
  • Replace PayPath Phase 2 was officially kicked off on August 18, 2023 and is targeted to go-live on March 2024.
    User Testing Opens: Dec 18, 2023
    User Testing Closes: February 16, 2024
    UCPath Center Training Updates: March 11
    Local Training Updates: February 29
    Cutover: March 8 noon - March 11 6a.m.
    Go-Live: March 2024
    *Note: dates listed above are subject to change.
  • Phase 2 Project Demo

  • UCPath Center Phase 2 Demo*
    *Please note you must log in with your UC Davis Account to watch this demo

  • Training Resources

 Phase 1 - Manage Job