UCPath Security

UCPath Security Overview

We are committed to a security model that grants the appropriate level of visibility and access to each employee using UCPath.

Overview
  • UCPath uses our current “single sign-on” framework via Shibboleth
  • DUO is required for access to the UCPath system
  • All employees are granted access to Employee Self-Service functions in UCPath
  • All managers with “reports to” relationships, have access to Manager Self-Service functions, including recruiting (TAM) and ePerformance
  • Requests for access are submitted through a Security Liaison for your unit/department

Security Levels

Two Levels of Security:
  • Roles - Controls the screens you see and the types of actions you can take
  • Rows - Controls whose data you see, based on Business Unit & HR Department

You have one definition of your row-level security that applies to ALL of your assigned Roles.

Security Role Types
  • Initiator - Transactional User
    • Initiates requests / transactions in UCPath
    • Primary entry role for creating & updating records
    • Primarily Service Channels & Central Office users but includes Fund/Account mgrs.
  • Approver - Transactional User
    • Approves requests / transactions in UCPath
    • Reviews & approves before going to UCPath Center
    • Primarily Service Channels & Central Office users but includes Finance officers.
  • Inquiry User - View-Only Access
    • Able to view information directly in UCPath system
    • Primarily Central Offices and HR Business Partners
  • Cognos Report User - Reporting Access
    • Reports accessed from Cognos data warehouse, not directly in UCPath
    • Includes department users as well as Central Offices and Service Channels
  • Additionally there are less commonly assigned roles such as various types of Administrator roles
How was Security Access Decided?
  • Input from unit / department leaders
  • Review of current access in PPS, KFS, PPS DS, and UCDH PeopleSoft
  • Analysis of Business Need for Access as well as Security & Privacy compliance
  • Review by UCPath Security Committee

Because of the confidential nature of the information, access to UCPath is granted only for the performance of assigned job duties. 

Security Roles Training

Required Training

Anyone who has been assigned one or more of the following roles must complete the required training:

  • Funding Entry Initiator
  • Funding Entry Approver
  • Salary Cost Transfer (Direct Retro) Initiator
  • Salary Cost Transfer (Direct Retro) Approver

Required training is available from the UC Davis Learning Center. The courses are listed in the table below. The first three are optional but highly recommended and the remaining two are the courses that are required to maintain UCPath access.

Course Code

Title

Duration

Content / Description

UCDGEN100

Upcoming Changes: Funding Entry & Salary Cost Transfers

10 min

This course provides a quick overview of the changes to how we'll handle Funding Entry and Salary Cost Transfers with the new UCPath system.

UCDGEN101

Overview of Funding in UCPath

15 min

This course explains the core concepts on how funding will be handled with UCPath and is recommended as a precursor to the Funding Entry / Updates and Salary Cost Transfer courses.

UCDGEN110

Funding Entry Inquiry

20 min

This course provides tips on navigating in UCPath and explains how to run a Funding Entry Inquiry. It includes details on how to interpret the information provided on-screen.

UCDGEN201

Funding Entry & Updates
Required for Access

30 min

This course describes the position funding entry process overall as well as providing detailed instructions on submitting new funding entry requests, updating existing funding entries, and uploading funding files into UCPath.

UCDGEN202

Salary Cost Transfers (Direct Retro)
Required for Access

30 min

This course describes how to enter salary cost transfers in UCPath, using the Direct Retro transaction. It also explains how to run Direct Retro inquiries and interpret the resulting screen.

For all other roles, there are recommended learning paths, eLearning courses, and reference guides that can be found on the Training Resources page on the UCPath site at https://ucpath.ucdavis.edu/training.

Note, in the future, required training will be added to additional roles and become required for new users.

A note about Cognos reports: Cognos reports training is not required, but highly recommended. We encourage all Cognos users to take a few minutes to watch the Cognos Reports (NAV108) elearning and download this guide for instructions.

Requesting Access

Requesting Access

UCPath Security Liaisons (see table below to identify your department contacts) have been identified for each department/unit and/or division. Questions about access should first go to your department’s UCPath Security Liaison and they will escalate appropriately. Utilizing the UCPath Security Liaison will ensure questions are resolved as quickly as possible.

The role of the Security Liaison is to:

  • Review requested and assigned UCPath roles and rows, and Cognos report users
  • Help respond to any questions or concerns for their departments
  • Coordinate questions and access updates with the UCPath Security team

The role of the Security Liaison includes approving access requests. The Security Liaison will assist with submitting the request to the UCPath Security team.

Process for Submitting Updates
  • Contact your UCPath Security Liaison to discuss the business rationale for the roles/rows needed
  • Working with UCPath Security Liaison submit online application request at https://access.ucpath.ucdavis.edu. Review the instructions for completing the form and contact UCPath Security Team at ucpath@ucdavis.edu for assistance
  • An email confirmation will be provided when the role/row changes have been fully processed

If your access doesn’t seem correct, please report to the UCPath Security Team at ucpath@ucdavis.edu. UCPath Security Team will review and resolve issues as quickly as possible. There are approximately 100 different UCPath security roles in use at UC Davis, so some adjustment may be necessary.

All requests will be processed as quickly as possible and your patience is appreciated!

Security Liaisons

Initial Point of Contact for Questions on UCPath Access

The people listed in the tables below are acting as the liaisons for their units regarding the UCPath Security Role Assignments. These liaisons will provide assistance with access for their area, which includes UCPath Security Roles as well as “row level Security” that denotes to which departments the user will have access.

Download a printable Excel version

Updated: September 28, 2022

 

UC Davis Health, UC Davis Medical Center, School of Medicine, School of Nursing

Security Access Group UCPath Security Liaison
Service Channel - Health - AP SOM Brent Seifert
Service Channel - Health - AP SOM Abby Reyes
Service Channel - Health - LOA, Records, & Recruit Coordinators Robert Pettit
Service Channel - Health - LOA, Records, & Recruit Coordinators Liberty Ruiz
Service Channel - Health - LOA, Records, & Recruitment Ali Marie Cordone
Service Channel - Health - Payroll Services Svetlana Tymoshchenko
Dept GL/HRBP/Dean's Office - School of Med Abby Reyes
Dept GL/HRBP/Dean's Office - School of Med Jennifer Gastineau
Dept GL/HRBP/Dean's Office - School of Med Nicole Steele
Dept GL/HRBP/Dean's Office - School of Nursing Holly Evans
Dept GL/HRBP/Dean's Office - School of Nursing Steven Wells
Central Office - HR Staff at UCDHS Justin Johnsen
UCDHS - IT, Compliance, Employee Health Susana Lee
UCDHS - IT, Compliance, Employee Health Angela Brauner
UCDMC - Finance Kerri Hester
All other UCD Health Departments Kerri Hester (for GL roles)
Justin Johnsen (for HR roles)

 

UC Davis Main Campus

Security Access Group UCPath Security Liaison
Service Channel - AUSS-C Lisa Gaby
Service Channel - AUSS-C Robin Tapia
Service Channel - DiSSC Andrea Aguilar
Service Channel - DiSSC Leslie Jones
Service Channel - SSO Teri Sugai 
Service Channel - SSO Stacey Stephens
Dept GL/HRBP/Dean's Office - Athletics Olivia Pennell
Dept GL/HRBP/Dean's Office - Bio Sciences Nena Herrera
Dept GL/HRBP/Dean's Office - Bio Sciences Cathy Miller
Dept GL/HRBP/Dean's Office - Bio Sciences Jen Sang
Dept GL/HRBP/Dean's Office - CAES Andrea Aguilar
Dept GL/HRBP/Dean's Office - CAES Leslie Jones
Dept GL/HRBP/Dean's Office - CAES Janelle M Kohl
Dept GL/HRBP/Dean's Office - CAES Shannon Tanguay
Dept GL/HRBP/Dean's Office - Cont & Prog Ed Lindsey Dunn
Dept GL/HRBP/Dean's Office - DEVAR Tania Walden
Dept GL/HRBP/Dean's Office - DEVAR Crystal Zaragoza
Dept GL/HRBP/Dean's Office - Engineering Melanie Clague
Dept GL/HRBP/Dean's Office - Engineering Penny Schafer
Dept GL/HRBP/Dean's Office - FOA Steve Lanterman
Dept GL/HRBP/Dean's Office - FOA Nancy Hernandez
Dept GL/HRBP/Dean's Office - GSM Diana (Dee Dee) Kitchen
Dept GL/HRBP/Dean's Office - GSM Michele Goodman
Dept GL/HRBP/Dean's Office - IET Sonja Colbert
Dept GL/HRBP/Dean's Office - IET Jeri Miller
Dept GL/HRBP/Dean's Office - L&S Lisa Schwieso 
Dept GL/HRBP/Dean's Office - L&S Celina Cano
Dept GL/HRBP/Dean's Office - Law Kristina Do-Vu
Dept GL/HRBP/Dean's Office - Law Brett Burns
Dept GL/HRBP/Dean's Office - Library Elizabeth Vaziri
Dept GL/HRBP/Dean's Office - Library Esther Cannizzaro
Dept GL/HRBP/Dean's Office - Office of Research Lori Dana
Dept GL/HRBP/Dean's Office - Office of Research Delanda Buchanan
Dept GL/HRBP/Dean's Office - Office of Research Dorothy Chan
Dept GL/HRBP/Dean's Office - Office of Research Jessica Hicks
Dept GL/HRBP/Dean's Office - Office of the Chancellor/Provost Myrene Abot
Dept GL/HRBP/Dean's Office - Office of the Chancellor/Provost Michelle Dore' 
Dept GL/HRBP/Dean's Office - School of Ed Heidi O'Guinn
Dept GL/HRBP/Dean's Office - School of Ed Damian Chapman
Dept GL/HRBP/Dean's Office - School of Ed Donna Connolly
Dept GL/HRBP/Dean's Office - Student Affairs Monica Wilson
Dept GL/HRBP/Dean's Office - Student Affairs Dave Johnson
Dept GL/HRBP/Dean's Office - Student Affairs Guadalupe Castro
Dept GL/HRBP/Dean's Office - Student Affairs Lorna Gill
Dept GL/HRBP/Dean's Office - Cont & Prof Ed Denise Prigge
Dept GL/HRBP/Dean's Office - Vet Med Shireen Lovell
Dept GL/HRBP/Dean's Office - Vet Med Mary McNally
Central Office - Academic Affairs Kim Delaughder
Central Office - AdminIT Leslie Olsen
Central Office - AMAS Janet Cox
Central Office - BIA Terrence Ireland
Central Office - Compliance Wendy Lilledoll
Central Office - Contracts & Grants Francisco Andrade
Central Office - Contracts & Grants James Ringo
Central Office - Finance Courtney Finn
Central Office - Finance Mike Legrand
Central Office - Supply Chain Mike Kuhner
Central Office - Financial Aid Catherine Li
Central Office - Grad Studies Rosemary Martin-Ocampo
Central Office - HR Campus Matt Matuszak
Central Office - IC/Student Empl Ami Tripp
Central Office - IC/Student Empl Andrea Hanson
Central Office - ITX Walter Allen
Central Office - Payroll Kathy Sandhu
Central Office - Campus Risk Management/WC Gaby Renteria
Central Office - Student Accting Ileana Acevedo
Central Office - Tax Diane Davies-Conley
PMO Team Susan McCutcheon